Board Meeting Reports are short summaries of Board Business Meetings and Board Study Sessions. Official minutes, as well as agendas and recordings, for board meetings can be found on the Salt Lake City School District Board of Education page.
Consent Agenda
The board of education approved the consent agenda.
School Improvement Report
Principal Dan Bergman reported on the school improvement efforts at Emerson Elementary. Bergman said Emerson combines three different programs - a dual-immersion gifted and talented program, a neighborhood school, and a self-contained special education program - into one successful school. To increase student achievement, Bergman said the school's high energy staff provides top quality instruction for all students, not just those with special needs. The staff at Emerson also focuses on building trust among students and parents. The school will be focusing on more hands-on science projects, with the goal of increasing science test scores by instilling a love of science in students.
Educator Evaluation Project
Members of the district Education Evaluation Committee reported on their work. While a comprehensive evaluation system is still a work in progress, the committee has made great progress in interpreting state laws and rules to develop an effective way of evaluating teachers and administrators. The program will be piloted next year, but how extensive that pilot program will be is still being decided. With more changes in state law coming, the evaluation system is bound to change before full implementation.
School Improvement and LAND Trust Plans
The School Support Team and Application Development Supervisor Sam Quantz reported on the process for developing School Improvement Plans and LAND Trust Plans. Quantz has worked with the School Support Team to update the plan template. Their goals were to make the plans easier to read, more concise, and to avoid duplication of data and text. Board members were given a summary of plans for all schools, and they have been assigned to read the complete plans for schools in their precincts. The board members can bring back questions at the next board meeting, with the expectation that the plans will be adjusted as necessary and approved in June.
Budget Development
Business Administrator Janet Roberts reviewed the General Fund budget. The General Fund pays the day-to-day costs of running the district. An overwhelming majority of the budget, 88% specifically, is spent on employee salaries. Roberts pointed out areas of the budget where funding from the legislature falls short. She pointed out that since 2009, the district has cut $26 million in one-time and ongoing money, and she recommended that the board approve a small property tax increase to avoid further cuts.
Action Agenda
The board of education approved Policy B-2 School Board Meetings and a process for adding materials handed out during board meetings
to the meeting minutes. On the district website, those items will be listed at the bottom of the electronic board meeting agendas.
Superintendent's Report
Dr. McKell Withers gave a brief report on activities around the district and handed out some information from University Neighborhood Partners that highlighted the district's and Salt Lake City's Capital City Education Initiative.
Consent Agenda
The board of education approved the consent agenda. At a request from board members, the minutes for the January 8 Board Business Meeting and some policy revisions were moved to the action agenda.
School Improvement Report
Principal Nicole Warren reported on the efforts to increase student achievement at Rose Park Elementary School. She said the school is very proud of how it uses data to address every aspect in the school, from testing to discipline problems. The school also focuses on using multiple points of data, because sometimes using just a single piece of data can lead to faulty assumptions. Warren also highlighted how the school's community learning center is making great strides in helping students, parents, and the community.
Proposed 2013-2014 Student Overnight and Extended Trips or Activities
School Support Supervisor Kenneth Grover reviewed the list of proposed overnight and extended trips from the high schools. Each trip request had been reviewed at the school level before being placed in this list. The board agreed to move this list to the consent agenda for the next business meeting.
Budget Development
Business Administrator Janet Roberts reviewed the capital and debt services section of the budget. Every year, the district reviews the buildings needs in our district and prioritizes projects, with safety issues coming first. Roberts and the superintendent also reviewed how the district proposes to maintain its budget over the next several years so it can pay for building needs without asking the city's residents to approve a bond.
Action Items
The board of education approved changes to the January 8 Board Business Meeting Minutes and revisions to Policies S-4 and S-11. More details can be found in the meeting minutes.
Superintendent's Report
Superintendent McKell Withers reviewed a list of education bills from the past legislative session. The list of bills and their potential impacts to Utah public schools was compiled by the Utah State Office of Education.
Consent Agenda
The board of education approved the limited consent agenda.
Student Achievement Plan - School Choice
Associate Superintendent Dorothy Cosgrove reported on the efforts to improve and publicize school choice options. She reviewed a survey conducted last fall. The email survey asked parents if they knew about school choice options in our district and how they learned about them. She also gave board members data on how many people viewed the school choice section of the district website and how many school choice applications were submitted. She then reviewed her goals for next year, which included offering elementary schools assistance if they would like to explore lengthening their school day and adding stronger science or world languages instruction.
Budget Discussion
Business Administrator Janet Roberts reviewed state funding and how it affects the over all district budget. She gave board members a comprehensive listing of the state funding that comes to our district and highlighted funding areas that could see the biggest changes, based on action taken at the state legislature. She then handed out a schedule, outlining what areas of the budget will be discussed in future meetings and when the final budget for 2013-14 needs to be approved.
Superintendent's Report
Dr. McKell Withers reviewed this year legislative session. He gave board members a list of the education bills that had passed during the session and highlighted the ones that could have the biggest effect on the district. He also reviewed changes made the to the Beverly Taylor Sorenson Arts funding.
Consent Agenda
The board of education approved the consent agenda, except for the minutes for the board meeting on January 8, 2013. Those minustes were moved to the action agenda for further discussion.
Student Board Member
The board of education voted to appoint Lavenita Vaitai, a student from Horizonte Instruction and Training Center, as the non-voting student board member for the 2013-14 school year.
School Improvement Report - Glendale Middle School
Principal Chris Gesteland reported on the school improvement efforts at his school.
He said Glendale is in the third year of a federal school improvement grant and described the changes made at the school during that time period. He says the school is seeing slow but steady growth in student achievement, and he says there has been a significant drop in student discipline issues. However, he says the biggest change is how students feel about school, with most students feeling welcome and wanting to come to school every day.
2013-14 Budget Development
Business Administrator Janet Roberts gave board members their budget books for the coming 2013-14 school year. During the next few months, she will review different sections of the district budget and will add information to the budget books at each public board meeting. For this meeting, Roberts reviewed the distribution of money to schools. She also reviewed some suggested changes to the formula used to determine how much money is allocated to each school, with the goal to increase the amount of money aimed specifically at increasing student achievement.
Proposed Legislation and New Laws
Superintendent McKell Withers gave board members the latest USOE Legislative Tracking Sheet. He said there are a handful of bills that will require policy changes, but warned the session is not over yet. During the last few days of the session, things can and do change quickly. A more comprehensive report will be coming when the session is over.
High School Flexibility Letter
The board of education approved the final draft of a letter outlining the board's desire for the district high schools to take greater advantage of the modified-block schedule's flexibility to meet students' academic needs.
Board Meeting Minutes
The board reviewed the minutes from the board meeting held on January 8, 2013. After a brief discussion, board members voted to suspend discussion until the district's legal counsel could offer advice on what should and should not be added to the official board meeting minutes.
Superintendent's Report
Dr. McKell Withers reported that the new Bully documentary airing on the Anderson Cooper 360 show features students from Bryant Middle School. CNN film crews were at the theater the day Bryant students viewed the movie Bully and that footage is being used in the Anderson Cooper feature. The superintendent also reminded board member about Education Day at the Capitol, which is scheduled for Monday, March 11.
Consent Agenda
The board of education approved the limited consent agenda.
Student Achievement Plan - Assessment
Assessment and Evaluation Director Jo Ellen Schaeffer and her staff reported on the progress made on the goals for Assessment included in the Student Achievement Plan (SAP). Schaeffer and her staff reviewed the type of data that is shared with teachers and how that data can help shape the instruction given to students. They also reported on new software the district will be using to speed the process of grading assessments and sharing data. Schaeffer then reviewed the steps the state is making in developing and implementing computer adaptive testing. A FAQ about the state's progress in using computer adaptive testing is available on the Utah State Office of Education (USOE) website.
Superintendent's Report
Dr. McKell Withers reviewed the latest USOE Legislative Tracking Sheet, which was currently tracking 68 education-related bills, but more bills were expected by the end of the week. Withers told board members the state revenue projections were ready, but were being held for release until next week, a move he has never seen before. He also reminded the board about the looming federal budget cuts, which would come at the end of the month if no budget agreement is reached in Washiington D.C. He says the biggest impact on the district could be the loss of some Title I funds.
Consent Agenda
The board of education moved two items, revisions to Policies S-4 and S-11, from the consent agenda and then approved the remaining items.
School Improvement Report
Principal Jane Larson reported to the board on the efforts to improve student achievement at Parkview Elementary School. She explained how there have been great improvement in many areas, as evidenced by test scores,
and what interventions the school is using to help struggling students. She also reported on parent engagement efforts and programs to reward students who are excelling.
School Safety
Business Administrator gave the board a list of requirement and recommendations to improve school safety. She said the list will be sent to schools, but she wanted to get feedback from the board before sending it.
Fee Schedule
Secondary School Support Supervisor Kenneth Grover reviewed with board members the list of recommended changes in the fee schedule for next year. There were only a handful of recommended changes, which had all been reviewed by the schools and the district.
High School Schedules
Superintendent McKell Withers and the board members reviewed various reports listing how our high school students take advantage of the common schedule to take classes at another school or at the Career and Technical Education Center. They asked the principals from West High School, East High School, and Highland High School to explain how they are using the flexibility the board added to the eight-period block schedule last year. Dr. Withers also asked the board members to review and give feedback on a letter the district had drafted to encourage the high schools and teachers to more closely assess the needs of their students and to take greater advantage of the schedule's flexibility to meet their student's needs.
Superintendent's Report
Dr. Withers told board members the state should have a budget surplus but no one is really sure how much of a surplus at this point. He also handed out the latest USOE Legislative Tracking Sheet and directed board members and the audience to the district's legislative webpage, which has information about the current legislative session and a list of the district's priority bills.
The district's Communications Officer was not able to attend this meeting. However, the meeting ageda and an MP3 recording of the meeting are available.
Consent Agenda
The board of education approved the consent agenda.
Board Leadership Elections
Board members nominated and elected Kristi Swett to serve as Board President and Heather Bennett as Board Vice President.
School Improvement Report
Principal Margery Parker reported on the school improvement efforts at Whittier Elementary School. The school houses one of the district's magnet ELP programs along with a traditional neighborhood school. Parker reviewed testing data and the types of academic programs and teacher development programs the school is using to
focus on student achievement. Whittier faces the possibility of losing Title I status next year, which also means losing Title I funding. Parker says her teachers and staff have been very helpful in determining what efforts can be done to help the school mitigate the possible loss of funding.
Comprehensive Annual Financial Report
Business Administrator Janet Roberts and Dave Brown from Squire and Company, the district's auditors, presented a summary of the Comprehensive Annual Financial Report (CAFR). Brown said his company looks at three areas in their audits: financial statements, federal programs compliance, and programs related to state funding. In all three areas Squire and Company issued an unqualified opinion, meaning there were no major concerns or problems. The
CAFR is available for public review on the district website.
Proposed Changes to Graduation Requirements
Superintendent McKell Withers briefly reviewed with board members some proposed changes in high school graduation requirements currently being considered by the state board of education. He emphasized there is no pending action at this time, but the discussions are underway. Some of the discussions relate to establishing different requirements for a specialized or honors diploma versus a standard diploma. Withers promised to keep the board updated as the discussions progressed.
Superintendent's Report
Dr. Withers
gave board members a list of the proposed public education bills for the upcoming legislative session. So far, there are 42 bills, and that number is expected to grow, if not double. Most of the bills only have a title right now, and full language will come in the next few weeks. The superintendent also reported to board members that reviews of our safety and security procedures are continuing. He expects there may be safety recommendations coming from the U.S. Department of Education, but until then our teacher, administrators, and staff are doing all they can to ensure the safety of our students.
Consent Agenda
The board of education approved the consent agenda.
School Improvement Report
Principal Lew Gardiner reported on the efforts to improve student achievement at North Star Elementary School. He highlighted several issues, such as the school's increased use of technology, using LADN Trust money to help lower class sizes, and the school's many corporate volunteer partners, who provided tutors for one-on-one reading help for students. He says he is impressed by his teachers and staff who use data to direct and focus their instruction.
Translation Services
Translation Supervisor Robert Muench reported on the work in his office. Muench said demand for translations is high, but the number of requests for written translations has decreased slightly in the past year. The reasons for that may be that many schools are trying to hire bilingual employees who can
translate materials at the school level. The demand for translators at meeting and SEOP conferences is increasing. In response to board questions, Muench described how he maintains a list of translators and translations services that can be called upon in emergency situations.
Legislative Priorities
Superintendent McKell Withers reported that the district's legislative priorities will not need to change for the coming year, unless the board wanted to make any changes. The district supports investments in
Superintendent's Report
Dr. McKell Withers
reported on the new Utah Comprehensive Accountability System (UCAS) reports, which were released on November 30. The reports have been shared with the schools and are available for public review on the Utah State Office of Education website. He explained to board members which Salt Lake City schools would be listed as priority and focus schools under the new UCAS plan. Withers told board members he is hopeful the Governors budget, which should be released soon, will be good for public education. He says state revenues continue to show growth, and he is hearing about plans to fully fund growth in public schools as well as increase the Weighted Pupil Unit.
Limited Consent Agenda
The board of education approved the limited consent agenda.
Curriculum and Instruction
Learning Services Director Barbara Kuehl reported to the board
on the goals and accomplishments of her department in the area of curriculum and instruction, one essential in the board's Student Achievement Plan. Kuehl showed the board an animated slide show that highlighted the accomplishments of the past year and the goals for the coming year. A short discussion between board members and Kuehl and her staff about increasing the use of technology, such as mobile devices and e-textbooks, followed.
Technology Report
Chief Information Officer Gary Smith reported on some technology issues. First, he had Communications Officer Jason Olsen speak about the district's use of public Outlook calendars. Olsen explained how schools use these public calendars and how parents can subscribe to the calendars. Then, Systems Integration Supervisor Sam Quantz took a few minutes to report on PowerSchool and some of the new options available to schools. Smith wrapped up the report with a discussion about a Bring Your Own Device (BYOD) policy, which would allow district employees to access the district's network on their own personal devices. Smith explained the challenges and the advantages of such a system.
Superintendent's Report
Dr. McKell Withers reviewed the upcoming release of the state's new Utah Comprehensive Accountability (UCAS) reports. The public release of the reports is due by the end of November. This is a new reporting system, and it will take a few years to make improvements to the growth and achievement calculations. Withers also reported on a community event to gather coats for some of our needy students.
Honorary Diploma
The Salt Lake City School District Board of Education awarded a special diploma to George Jackson. Jackson attended West High School but left to serve our country in World War II before he could receive his diploma. Tonight, he received the diploma he deserves.
Consent Agenda
The board of education approved the consent agenda.
School Improvement Report - Clayton Middle School
Principal Linda Richins and Assistant Principal Jared Wright reported to the board about the programs and progress at Clayton Middle School. They were proud to announce that Clayton had been named the Top Performing School in the district for the 2011-12 school year. The award means that students at Clayton showed the most growth during that year. Richins reported on the school's Extended Learning Program for gifted students. She also said the school prides itself on offering a large variety of elective courses to keep students engaged in their education. She said none of the improvements at Clayton would be possible without wonderful teachers and staff, a supportive community, and the help of the district.
2012-13 Elementary Music Schedule
Despite the persistent rumors and big changes in neighboring school districts, Learning Services Director Barbara Kuehl and Fine Arts
Supervisor Rosanne Henderson told board members the elementary music program in the district is running strong. A recent review of the program has led to a new 5-year plan. Music teachers are now able to use their time more effectively, and the district has started using a vertical team model, where middle school teachers teach music at the elementary schools that feed into their middle schools.
Overnight and Extended Trip Policy
Superintendent McKell Withers review some proposed changes to the Policy I-19 Overnight and Extended Trips and Activities. The changes would streamline the process for approving such trips.
School community councils would approve many trip requests. Only out-of-state trips or in-state trips costing over $200 would be brought before the board. Dr. Withers asked the board if they thought the new changes would be helpful. Policy I-19 will be placed on the consent agenda for the next board meeting.
Open/Closed Status for Schools
The board approved a recommendation that all Salt Lake City schools be declared as open for the upcoming Open Enrollment Window. Superintendent Withers said while some schools may have very limited openings in certain grades, declaring all schools open helps give parents and students more options as they plan for the next school year.
Superintendent's Report
Dr. Withers
told board members the new Utah Comprehensive Accountability System (UCAS) reports are being changed slightly, which means the public release of the reports will likely be pushed back until the end of November. Since the state was granted a No Child Left Behind waiver by the federal government, the UCAS reports will take the place of the Adequate Yearly Progress (AYP) reports parents are used to seeing.
Withers reported quickly on a few other topics as well.
Limited Consent Agenda
The board of education approved the limited consent agenda.
Student Achievement Plan - Early Childhood
Early Childhood Supervisor Ann Cook and her staff reported on their role in the Student Achievement Plan. They reviewed their goals and accomplishments over the past year and their goals for the coming year. They highlighted their Parents As Teachers (PAT) program, which sends volunteers into homes and teaches parents how to help get their young children ready for school. Cook and her staff also reviewed testing data, which shows children who receive pre-k services generally scored higher on kindergarten assessments.
Superintendent's Report
Dr. McKell Withers reviewed the district application for federal Race To The Top funds. Previously, the funds had only been available for state applications, but now individual district may apply. He reviewed the scope of the district's application and how many schools would be included in the appplication. The grant application is focused on enhancing and improving science instruction.
Consent Agenda
The board of education approved the consent agenda.
School Improvement Report
Principal Tracy Vandeventer reported on the efforts to improve student achievement at Edison Elementary School. Vandeventer said there have been impressive gains on test scores across the entire school, and she thinks the major reasons why are a longer school day,
increased collaboration time for teachers, more classroom observations, and higher expectations for teachers and students. The extended school day was discussed in great detail and has been overwhelmingly approved by the teachers and the parents. The extended days runs from 8 a.m. - 3 p.m., Monday through Friday. Teachers are given a full hour each day to meet as grade-level teams and share ideas and concerns about students.
Preliminary Enrollment Report
Chief Information Officer Gary Smith gave the board of education a preliminary report on this year's enrollment count. The official numbers are gathered on October 1 and then reviewed and any errors are corrected over the next few weeks. Smith says by the time all the wrinkles are ironed out, he expects the district's enrollment numbers will be very similar to last year's. He says he has seen some enrollment declines at elementary and middle schools in the northwest quadrant of the city, which could be the result of a new charter school in that area.
SAT, ACT, AP, and IB Results
Assessment and Evaluation Director JoEllen Shaffer reviewed the past year's results from the ACT and SAT college entrance exams as well as Advanced Placement (AP) tests and International Baccalaureate (IB) tests. ACT results show more students are taking the test, which typically results in lower scores, but the results for our district have stayed the same or increased. The overall pass rate for AP tests rose from 62% in 2011 to 64% in 2012, and more students than ever are taking AP tests. Not many students in Utah take the SAT, but for those in our district who did, the scores are very good. IB test results were also very impressive.
Superintendent's Report
Dr. McKell Withers gave board members a hand out listing the ideas for measuring the success of the Prosperity 20/20 initiative. He said the metrics had been discussed widely with many different groups, but he thinks there are still many ways they could be improved. He said he will keep working with community and state leaders to improve the metrics so they are meaningful for students of all ages. He also reported the district's application for Race to the Top funds is almost finalized. He said the application focuses on ways to implement more effective science instruction in grades K-12.
Limited Consent Agenda
The board approved the limited consent agenda.
Internal Communications and External Relations
Communications Officer Jason Olsen and Web/Graphic Designer Andy Shaffer reported to the board on the progress made over the past year in improving internal and external communications. Olsen reviewed how a communications advisory committee was convened to help determine the district's key message and how every department in the district fits within that key message. He also spoke of ideas to improve two-way communication, including improving newsletters and a greater use of social media. Shaffer continued that conversation by highlighting how he has worked to support schools in their efforts to improve school websites. He also reported on a large effort to redesign the high schools websites, which are the largest and most used school websites in the district.
High School Reform Efforts
The principals from all four district high schools reported on what they are doing to improve student achievement and keep more students interested and enrolled in school. Each principal took time to explain programs and reform efforts in their schools and to answer questions from board members.
Consent Agenda
The board of education approved the consent agenda.
School Improvement Plan Report
Chelsea Malouf, the principal of Unitah Elementary School, reported on her school's efforts to improve student achievement. Malouf says the school excels in several areas, such as parent engagement, arts education, and hands-on science. However, they have seen a declining proficiency rate in math. That will be the school's focus for the next year. By better utilizing teacher collaboration time, working with the district math coaches, and focusing on student data, Malouf is confident the trend can be reversed.
Achievement Data and School Improvment Plans
Assessment and Evaluation Director JoEllen Shaffer gave board members a report comparing recent student achievement data to recent school improvement plans. The comparison showed how schools are using student achievement data to determines areas of focus in their imrpovement plans.
Science Education Strategies
Curriculum Director Barbara Kuehl and Science Curriculum Supervisor Ken O'Brien reported on strategies they are using to improve science education in the district. Their report included science test scores for the past three years, broken down by ethnicity and student risk factors. They showcased the district's science curriculum website, which has been put together by O'Brien to be a one-stop resource center for science teachers throughout the district. It includes lesson plans and tips on how to fit science education into the elementary school day.
Legislative Priorities
Superintendent McKell Withers handed out a list of legislative priorities that have been established by the Utah School Board Association and the Utah School Superintendents Association. The handout included a summary of how the Weighted Pupil Unit (WPU) has grown or not grown over the past 20 years, as well as information on how actions by the Utah Legislature have devalued the WPU
in many circumstances.
Superintendent's Report
Dr. Withers told board members a recent article stating how many school districts in Utah had applied for federal Race to the Top funds
was not quite accurate. The article said only five districts had applied, but it didn't include Salt Lake City School District, which was the first to apply. Withers reported there are only $400 million to be divided among schools across the nation who have applied to Race to the Top but that our large percentage of students living in poverty could give us an advantage in this process.
Consent Agenda
The board of education approved the consent agenda.
UCAS
Assessment and Evaluation Director JoEllen Shaffer gave the board a report on the new Utah Comprehensive Accountability System (UCAS). She explained how the new system differs from the traditional AYP report because UCAS measures student growth as well as achievement. Shaffer highlighted how growth would be calculated in the new UCAS system as well as reporting systems for achievement gaps and student sub-groups, which based on ethnicity and socioeconomic status.
2012-12 Study Session Schedule
Superintendent McKell Withers gave board members a list of the proposed topics for the coming year's study sessions. He asked them to review it and get back to him with changes they may want to see.
Superintendent's Report
Dr. Withers gave board members a report on the legislative topics discussed by the Utah School Board Association. He also reviewed federal education legislation and said the good news he is hearing is that any proposed cuts in the federal education budget will not come this year. The superintendent then reminded board members about the U.S. Department of Education's bus tour that would bring several high-ranking education officials to Salt Lake City. The bus tour will be in Salt Lake City on September 12, 13, and 14.
Limited Consent Agenda
The board approved the limited consent agenda.
Board Priorities and Professional Development
The Salt Lake City School District Board of Education met with district leadership to discuss the board's goals and areas of focus for the upcoming school year. They discussed
Superintendent's Report
Dr. McKell Withers
reported on a community-wide effort to make sure Salt Lake City children are college, career, and civic ready. The effort is a collaboration between the district, Salt Lake City, and Prosperity 20/20. Each group is coordinating their efforts and goals to make sure students are ready to be active and engaged participants in the 21st Century. The superintendent also reminded board members that the Communications Department has been working to create a unified message for the district and will report on the effort during the September Board Study Session.