Forms and Documents

Blanket Purchase Order Request - Must accompany the Standing Purchase Order Request.
Business Plus Online Requisition - Used by departments to record their on-line requisition entries if they want a reference.
Change to Purchase Order Request - Use to modify or delete a Purchase Order.
Claim of Business Confidentiality - Use by vendors on bid to request the information be confidential.
GRAMA Request for Records - Used by outside agencies/persons requesting information.
P-Card Application - Used to request or update a request to have a district P-Card.
Sam's Club Receipt - Used by membership holders to record their weekly purchases, due each Friday.
Sole Source - Used to document the need/justification for a using only one vendor.
Surplus Property Disposal - Used to document that equipment or furniture is no longer needed.
Telephonic Price Quote - Used to document calls to vendors to support vendor selection.
Technology Device Request - Used to request the purchase of non-standard technology equipment.
Vendor Performance Survey - Used to document vendor performance. Available for on-line entry.
VISA Payment Authorization - Used to authorize monthly invoice payments on the district P-Card.

IFAS Handbook - Documents how to use the district IFAS or Business Plus system.
Product Codes - Listing of codes to be used in the IFAS on-line RP process.
P-Card Manual - Documents the proper use of the district’s P-Card.
Procurement Standard Practices Guide - Used to help administrators and staff understand policy.
RFP Manual - Provided as an assist to help end-users better define & prepare needs for the bidding process.
Standard Terms and Conditions - Documents the general terms and conditions by which the district makes purchases.
Supplemental Purchasing Program Manual - Documents the proper use of wholesale purchases at Sam’s Club and COSTCO.
Exemption Certificate - Used to provide vendor that tax should not be charge. Contact Purchasing for a copy.