School Accounting Manual

This school accounting manual was prepared to provide standardized accounting procedures for all schools in the Salt Lake City School District. School principals, secretaries, club sponsors, and other parties involved in the handling of school funds should familiarize themselves with the policies and procedures prescribed in this manual to ensure that financial records are accurately and uniformly maintained. This manual illustrates the basic procedures for the EMS accounting software package.
It is hoped that this manual will serve as a guide in the training of school personnel and also become a general reference for problem solving. Please recognize that each and every aspect of accounting and record keeping is not covered in this manual. We have made an effort to include the most pertinent information but welcome your suggestions to changes and additions.
The information in this manual supersedes all prior publications concerning school accounting procedures


TABLE OF CONTENTS


Section 1. General Information

Section 2. Chart of Accounts

Section 3. Cash Receipts

Section 4. Cash Disbursements

Section 5. District Reimbursement

Section 6. Working With Your Bank

Section 7. Bank Reconciliation

Section 8. Bad Check Procedures

Section 9. Principal's Cash Report

Section 10. Savings and Investments

Section 11. Salt Lake Education Foundation

Section 12. Workshops, Conventions, and Conferences

Section 13. District Fees and Fines

Section 14. Purchasing Procedures

Section 15. Internal Controls

Section 16. Year-End Procedures

Section 17. Records Disposition Schedule

Section 18. Criminal Acts

Section 19. Faculty Vending Machines

Section 20. Booster Clubs

Section 21. Sales Tax Guidelines for Utah Public and Private Elementary and Secondary Schools


Mail Questions/Comments to: rick.james@slc.k12.ut.us