Reserve a Room

Contact

Katie Haslam
School Support
katie.haslam@slcschools.org
801.578.8350

Sharon Grey
Curriculum
sharon.grey@slcschools.org
801.578.8256

Andy Shaffer
Communication Specialist
andy.shaffer@slcschools.org
801.578.8271

The following tutorial will assist you with reserving a room at the district office. If you do not see the room in the room list, contact the department who oversees that room.

One Time Setup

Log in to Outlook from your desktop shortcut or the start menu.
Click on “Calendar” button in lower left corner
Select “Open a shared calendar”

Type “536” and click on a conference room
Click “OK”
Repeat this process until all 5 conference rooms are visible.

Reserving a Room

Log in to Outlook from your desktop shortcut or the start menu.
Click on “Calendar” button in lower left corner
Look to see if a room is available:

Click on the date you need the room
Click on the checkboxes next to each room

Once you have found an available room, UNCLICK the conference room checkboxes. Make sure that the only box with a check in it is “Calendar” under “My Calendars” on the left side of your screen.
Click on the drop down arrow next to “New”

Select “Meeting Request”
Click the “To…” button and select room(s)

Select date and time
Complete as indicated in the graphic above.
Be sure to click the “Send” button!
Double check to see that your reservation is on the calendar for correct date and time
Call Sharon or Katie if you need assistance.