Data Privacy

DATA COLLECTION/PRIVACY NOTICE

Salt Lake City School District recognizes that the security of student, staff, and family data, as well as that of our volunteers and partners is of the utmost importance. We serve as data stewards and custodians in the protection of personal data gathered and stored on district systems. All district data is carefully safeguarded in accordance with board policies and procedures, as well as federal and state privacy laws that are specifically designed to protect personally identifiable data (PII).

Our district, schools, and technology partners are subject to strict penalties if PII is misused or compromised. The collection, use, and sharing of student data has both benefits and risks. Parents, students, and staff should learn about these benefits and risks in order to make informed choices regarding their personal data. Students, parents, and staff are responsible for the collection, use, or sharing of student data.

What information we collect and from whom:

Parents

• Information such as name, address, phone number, email address, work information, insurance information, and preferred communication language

Students

Necessary Student Data (if applicable)

• Student name, date of birth, and sex
• Parent and student contact information and custodial parent information
•  A student identification number (including the student’s school ID number and the state‐assigned student identifier, or SSID)
• Local, state, and national assessment results or an exception from taking a local, state, or national assessment (click here for more information on assessments)
• Courses taken and completed, credits earned, and other transcript information
• Course grades and grade point average
• Grade level and expected graduation date or graduation cohort
• Degree, diploma, credential attainment, and other school information
• Attendance and mobility
• Drop‐out data
• Immunization record or an exception from an immunization record
• Race, ethnicity, or tribal affiliation
• Remediation efforts
• Information collection from a vision screening required under Utah Code §53G‐9‐404, or documentation of an exemption from being screened.
• Information related to the Utah Registry of Autism and Development Disabilities (URADD), described in Utah Code §26-7-4
• Student injury information
• A disciplinary record created and maintained as described in Utah Code §53E‐9‐306
• Juvenile delinquency records
• English language learner status
• Child find and special education evaluation data related to the initiation of special education services
• Internet activity information, for example: internet browsing and search history while using the district’s network, log in/out and activity on district’s electronic resources, interactions with district’s internet website, applications

Optional Student Data

We may only collect optional student data with written consent from the student’s parent or from a student who has turned 18.

• Information related to a student’s Individualized Education Program or needed to provide special education services
•  Information required for a student to participate in an optional federal or state program (e.g., information related to applying for free or reduced lunch)

Certain sensitive information on students collected through a psychological or psychiatric examination, test, or treatment, or any survey, analysis, or evaluation will only be collected with parental consent. You will receive a separate consent form in these cases.

Prohibited Collections

We will not collect a student’s social security number or criminal record, except as required by Utah Code §80-6-103.

Benefits, Risks, and Parent Choices

The collection, use, and sharing of student data has both benefits and risks. Parents and students should learn about these benefits and risks and make choices regarding student data accordingly. In regard to their student’s data, parents have the right to:

• Request to review education records of their children and request an explanation or interpretation of the records (see our annual FERPA notice for more information)
• Contest the accuracy of certain records (see our annual FERPA notice for more information), potentially leading to the correction, expungement, or deletion of the record.
• Opt into certain data collections (see the section above on optional data collections)
  • Choice to opt out of certain data exchanges Information that has been classified as directory information (see our directory information notice for more information)
  • Parents of students with an IEP may have their information shared with the Utah Registry of Autism and Developmental Disabilities (URADD). If included in this data exchange, parents will receive a separate notice within 30 days of the exchange, informing them of their right to opt out, per Utah Code §53E-9-308(6)(b)

File a complaint if you believe the school or its agents are violating your rights under FERPA or Utah’s Student Data Protection Act. If you have a complaint or concern, we recommend starting locally and then escalating to the state and US Department of Education.

Your local school district or charter school	Report your concern here
The Utah State Board of Education	Report your concern with the USBE hotline
The US Department of Education	Report your concern here

 

Staff

• Identifiers, for example: real name, alias, birth date, telephone number, postal address, e-mail address, signature, bank account name and number for direct deposits, and photographs
• Professional or employment-related information, for example: educational institutions attended, degrees and certifications, licenses, work experience and previous employers, professional memberships, and affiliations, training, employment start and ending dates, and job title.
• Compensation and benefits information for employees, for example: salary, bonus and commission, hours, and overtime, leave information, insurance policy information, accepted and offered benefits and identifying information for dependents and beneficiaries
• Non-public educational information, for example: academic transcripts
• Commercial information, for example: business travel and expense records
• Internet activity information, for example: internet browsing and search history while using district’s’ s network, log in/out and activity on district’s’ s electronic resources, interactions with district’s internet website, applications
• Sensory or surveillance data, for example: voicemails, recordings of meetings or video-conferences, and footage from video surveillance cameras
• Characteristics of protected classifications under Utah or federal law for employees, for example: race, age, national origin, disability, sex, and veteran status as necessary to comply with legal obligations; disability, medical condition, and pregnancy, childbirth, breastfeeding, and related medical conditions, as necessary to comply with federal and Utah law related to leaves of absence and accommodation; and marital and familial status as necessary to provide benefits to employees and for tax purposes
• Sensitive identifiers, for example: social security number, driver's license, state identification card, or passport number
• Biometric information, for example, fingerprint or facial recognition for computing authentication or for a biometric timeclock
• Geolocation data, for example: global positioning system (“GPS”) tracking on district vehicles
• Health information, for example: information about an on-the-job injury collected for workers’ compensation purposes
• Personal communications: the contents of mail, email, or text messages on accounts or services owned, or subscribed-to, by district only for purposes of legitimate district investigations and, to the extent required or allowed by law
• Login credentials, for example: login credentials to an online account owned or subscribed to by district or as necessary to review personal communications as described in the preceding bullet point
• Religion, for example: if volunteered by an employee in support of the employee’s request for a religious accommodation
• Criminal history information

Non-Employees/Volunteers

• Identifiers, for example: real name, alias, telephone number, postal address, e-mail address, and photographs
• Criminal history information obtained through a background check if required due to having significant unsupervised access to students